FILE:  DJD

Cf:  BBBE

EXPENSE REIMBURSEMENT

The Caldwell Parish School Board shall reimburse employees and School Board members for expenses incurred while on official Board business, within budgetary limitations.  Travel expenses shall be limited to those expenses necessarily incurred by employees or Board members in the performance of official responsibilities as may be authorized by the School Board.  Only actual expenses incurred as evidenced by the submission of a statement of expenses, accompanied by proper supporting receipts, shall be reimbursed.

When School Board employees and School Board members attend state or national conferences and the conference hotel rates exceed the state guidelines, reimbursement can be made when prior approval of the Superintendent is obtained and proper supporting receipts accompany the submission of the statement of expenses.

All employees who use their private vehicles for official Board business shall be required to carry liability insurance in an amount set by the Board to be eligible for reimbursement. When a private vehicle is used, mileage shall be reimbursed based on the Board approved rate.  In no case shall an employee be allowed mileage or transportation reimbursement when the employee has been gratuitously transported by another person.

Any employee or Board member who submits a false or fraudulent travel claim shall be subject to disciplinary action and the Board shall be entitled to restitution in full compliance with statutory provisions.

School Board members do not receive expense reimbursement for mileage to and from Board and committee meetings.

Revised:  January, 2006

Ref:     La. Rev. Stat. Ann. §§17:56, 32:861, 32:862, 32:863, 32:863.1, 32:900

Board minutes, 12-5-05

Caldwell Parish School Board