FILE:  DK

Cf:  DIA, DL, JHB

 

SCHOOL ACTIVITIES AND SCHOOL FUNDS MANAGEMENT

 

 

The Caldwell Parish School Board shall require maintenance of uniform procedures throughout the parish to assure the proper accounting for, and the expenditure of, all funds under the control of individual schools.  Such funds shall be subject to regular audit by the central office.

 

Implementation of the procedures outlined in the School Activity Fund Manual shall be the responsibility of the school principal or his/her designee.

 

The procedures shall assure:

 

  1. The proper identification of monies belonging to various groups and organizations or monies raised and designated for various purposes.
     

  2. Proper crediting of deposits.
     

  3. Safeguarding of cash and prompt deposit of all monies received.
     

  4. Proper authorization for purchases.  All purchases must have prior authorization.
     

  5. Proper verification before payment of invoices.
     

  6. Prompt payment of bills.

 

The principal shall submit a monthly report of school finances to the Superintendent.  In addition, a comprehensive annual financial report shall be submitted at the close of the school session.

 

 

Ref:     La. Rev. Stat. Ann. §§17:81, 17:414.3, 51:224

 

Caldwell Parish School Board